Assessor Resource

BSBRKG605
Determine records requirements to document a function

Assessment tool

Version 1.0
Issue Date: May 2024


This unit describes the skills and knowledge required to determine the structure, content and context of records to document a business function.

It applies to individuals who use analytical skills and specialist knowledge of records systems and business areas to support operations of a functional area. The individual may have responsibility for a team or sole responsibility for their work within the business system.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Locate the function in its organisational and regulatory context

1.1 Identify, review and document regulatory framework for a business function

1.2 Establish and document organisation’s accountability requirements for the function

1.3 Establish business processes associated with the function from existing documentation

2. Review existing recordkeeping practices for the function

2.1 Review existing records generated by the function to identify essential contents, examine the patterns of use, and identify any new developments in processes or regulatory requirements

2.2 Identify and document risks and liabilities specific to the function from organisation’s risk analysis and litigation history

2.3 Consult users who carry out the function and create and use records to identify their assessment of the adequacy of existing records

2.4 Analyse review findings to identify existing and new elements required in the records and document these

3. Document the function’s record requirements

3.1 Determine requirements for evidence in relation to the function’s performance, accountabilities and risk analysis, and analyse patterns of records usage

3.2 Analyse requirements for evidence to identify all the business transactions of the function that need to be documented in the business or records system

3.3 Document criteria for identifying business transactions and procedures for applying the criteria

3.4 Determine content and structure of the records in all business transactions from the business processes, standards applicable to those processes, and review of existing records

3.5 Specify document structure and metadata for controlling the records of the business transactions, in accordance with external or organisational standards and organisational styles

3.6 Prepare and document procedures for capturing the documents, attaching metadata as required and managing the records to instruct users

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Locate the function in its organisational and regulatory context

1.1 Identify, review and document regulatory framework for a business function

1.2 Establish and document organisation’s accountability requirements for the function

1.3 Establish business processes associated with the function from existing documentation

2. Review existing recordkeeping practices for the function

2.1 Review existing records generated by the function to identify essential contents, examine the patterns of use, and identify any new developments in processes or regulatory requirements

2.2 Identify and document risks and liabilities specific to the function from organisation’s risk analysis and litigation history

2.3 Consult users who carry out the function and create and use records to identify their assessment of the adequacy of existing records

2.4 Analyse review findings to identify existing and new elements required in the records and document these

3. Document the function’s record requirements

3.1 Determine requirements for evidence in relation to the function’s performance, accountabilities and risk analysis, and analyse patterns of records usage

3.2 Analyse requirements for evidence to identify all the business transactions of the function that need to be documented in the business or records system

3.3 Document criteria for identifying business transactions and procedures for applying the criteria

3.4 Determine content and structure of the records in all business transactions from the business processes, standards applicable to those processes, and review of existing records

3.5 Specify document structure and metadata for controlling the records of the business transactions, in accordance with external or organisational standards and organisational styles

3.6 Prepare and document procedures for capturing the documents, attaching metadata as required and managing the records to instruct users

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify, review and document regulatory framework for a business function 
Establish and document organisation’s accountability requirements for the function 
Establish business processes associated with the function from existing documentation 
Review existing records generated by the function to identify essential contents, examine the patterns of use, and identify any new developments in processes or regulatory requirements 
Identify and document risks and liabilities specific to the function from organisation’s risk analysis and litigation history 
Consult users who carry out the function and create and use records to identify their assessment of the adequacy of existing records 
Analyse review findings to identify existing and new elements required in the records and document these 
Determine requirements for evidence in relation to the function’s performance, accountabilities and risk analysis, and analyse patterns of records usage 
Analyse requirements for evidence to identify all the business transactions of the function that need to be documented in the business or records system 
Document criteria for identifying business transactions and procedures for applying the criteria 
Determine content and structure of the records in all business transactions from the business processes, standards applicable to those processes, and review of existing records 
Specify document structure and metadata for controlling the records of the business transactions, in accordance with external or organisational standards and organisational styles 
Prepare and document procedures for capturing the documents, attaching metadata as required and managing the records to instruct users 
Determine requirements for evidence in relation to the function’s performance, accountabilities and risk analysis, and analyse patterns of records usage 
Analyse requirements for evidence to identify all the business transactions of the function that need to be documented in the business or records system 
Document criteria for identifying business transactions and procedures for applying the criteria 
Determine content and structure of the records in all business transactions from the business processes, standards applicable to those processes, and review of existing records 
Specify document structure and metadata for controlling the records of the business transactions, in accordance with external or organisational standards and organisational styles 
Prepare and document procedures for capturing the documents, attaching metadata as required and managing the records to instruct users 

Forms

Assessment Cover Sheet

BSBRKG605 - Determine records requirements to document a function
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Assessment Record Sheet

BSBRKG605 - Determine records requirements to document a function

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Assessment task 1: [title] Result: Competent Not yet competent

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